I have outlined four solutions that you can set up right now, and close up shop early on Fridays
Let’s start with proper project management. Stop managing your team with email and Skype messages. Messages are forgotten (or worse never received), things get lost, and tasks are left unfinished. That doesn’t include the precious time you waste sifting through a seemingly endless list of emails just to find a necessary piece of information.
Start by signing up with Asana today and put all your projects there instead. You’ll only have this one spot to check for uncompleted tasks and tell right at a glance what requires immediate attention.
Second, get organized with proper documentation. Are you consistently reinventing the wheel when you record podcasts or upload video blogs? Take 5 minutes and document the steps, so the next time you do it you can quickly work through the process. Or a much better option – hand it off to a VA. There will be fewer mistakes, and the work gets done faster.
Third, create a business organization chart. This is critical especially if you have several people on your team. Taking the time to create an organization chart eliminates the need for everyone to come to you with their questions – or worse, getting wrong answers from asking the wrong persons. Include this in your operations manual and brief your team about it and what it’s for. So, instead of your Skype chat blowing up with questions all day long, you will have more time for the more pressing tasks.
Lastly, block out time on your calendar. Check your calendar and make appointments with yourself. Delineate schedules for checking emails, working on client projects, and stick to your schedule. Having self-imposed deadlines not only forces you to accomplish tasks but keeps you focused and eliminates wasting time on Facebook or other social media sites.
Initially, setting up these systems can be done in an afternoon. However, the time you save by using them consistently is phenomenal. Saving an hour a day is merely the beginning. All it takes is for you to take action. As with everything in this world, by putting in the work first, you earn the rewards and reap the benefits. In the end, you’ll wonder how you ever managed your business without using these four effective solutions.